Your privacy is fundamental to everything we do at VettedRx. This policy explains how we collect, use, and protect your personal data.
VettedRx is an AI-powered healthcare recruitment platform operated by VettedRx Technologies, headquartered in Hyderabad, India. We specialize in connecting healthcare RCM and Medical Coding professionals with leading employers.
We collect only the minimum data necessary to provide our recruitment services. Here is a complete breakdown of what we collect and why:
| Purpose | Legal Basis | Who Sees It |
|---|---|---|
| Conducting AI interview and evaluation | Consent | HR Personnel only |
| Generating candidate performance report | Consent | Hiring company HR |
| Matching candidates to job positions | Legitimate Interest | VettedRx internal |
| Sending interview invitations and results | Consent | Candidate only |
| Platform security and fraud prevention | Legitimate Interest | Security team |
| Compliance and legal obligations | Legal Obligation | Legal team |
VettedRx uses AI-conducted video interviews as part of our recruitment process. This section explains exactly how your interview recording is handled.
Our AI system analyzes your interview responses to generate a performance score. The AI evaluates: subject knowledge, communication skills, language fluency, confidence, answer relevance, problem-solving ability, professionalism, and enthusiasm. These scores assist HR in their evaluation — final hiring decisions are always made by qualified human HR professionals.
| Data Type | Retention Period | Deletion Method |
|---|---|---|
| Interview Video Recording | 30 days from interview date | Automatic deletion from YouTube |
| Interview Transcript | 90 days | Automated system deletion |
| Performance Scores | 6 months | Database purge |
| Consent Records | 3 years (legal requirement) | Secure archival then deletion |
| Account Information | Until account deletion | On request within 30 days |
| Application Data | 1 year from last activity | Automated purge |
Under DPDP Act 2023, GDPR, and other applicable laws, you have the following rights regarding your personal data:
| Right | What It Means | How to Exercise |
|---|---|---|
| Access | Request a copy of all data we hold about you | Email privacy@vettedrx.online |
| Correction | Request correction of inaccurate personal data | Email or account settings |
| Deletion | Request deletion of your data (Right to be Forgotten) | Email within 30 days response |
| Portability | Receive your data in a machine-readable format | Email privacy@vettedrx.online |
| Withdraw Consent | Withdraw consent for recording at any time | Email or in-platform settings |
| Object | Object to automated decision-making | Email privacy@vettedrx.online |
| Grievance | File a complaint with Data Protection Board (India) | dpboard.gov.in |
We respond to all data rights requests within 30 days as required by DPDP Act 2023. For urgent requests (e.g., interview video deletion), we aim to respond within 48 hours.
VettedRx operates globally. When your data is transferred internationally, we ensure appropriate safeguards are in place:
| Region | Applicable Law | Safeguard |
|---|---|---|
| India | DPDP Act 2023 | Data localization compliant |
| European Union | GDPR | Standard Contractual Clauses (SCCs) |
| Saudi Arabia | PDPL 2021 | Adequacy assessment compliant |
| UAE | PDPL 2021 | Data Processing Agreement |
| Qatar | PDPPL 2016 | Contractual safeguards |
VettedRx uses minimal, essential cookies only. We do not use advertising or tracking cookies.
| Cookie Type | Purpose | Duration |
|---|---|---|
| Session Cookie | Maintain your login session securely | Session only |
| Consent Cookie | Remember your interview recording consent | 30 days |
| Preference Cookie | Remember your language and display preferences | 1 year |
VettedRx does not use Google Analytics, Facebook Pixel, or any advertising tracking cookies. Your browsing behavior on our platform is never tracked for advertising purposes.
For any privacy-related concerns, data requests, or questions about this policy, please contact our Data Protection Officer:
We are committed to resolving all privacy concerns promptly and transparently.
Response time: Within 30 days (DPDP) | Urgent requests: Within 48 hours